Notion
The all-in-one workspace for notes, docs, and project management
Data source: G2, Capterra, Notion official data (2025–2026)
Overview
Notion is the all-in-one workspace that has redefined how teams and individuals manage information, projects, and documentation. Launched in 2016, Notion has grown to over 30 million users and achieved a $10 billion valuation, making it one of the most successful productivity software companies of the past decade.
Notion's core innovation is its block-based document model, which allows any piece of content — text, databases, kanban boards, calendars, galleries — to be embedded within any other document. This flexibility makes Notion simultaneously a note-taking app, a project management tool, a wiki, a CRM, and a content calendar, depending on how it is configured.
Notion AI, launched in 2023 and significantly upgraded in 2024, adds AI writing assistance, summarisation, and Q&A capabilities directly within the workspace. For teams that previously used separate tools for documentation (Confluence), project management (Asana), and note-taking (Evernote), Notion can consolidate all three into a single, more flexible platform at a lower total cost.
Pros & Cons
Strengths
- Incredibly flexible
- Great for documentation
- Strong community
Limitations
- No affiliate programme
- Can be slow with large databases
- Offline mode limited
Pricing Plans
- Unlimited pages & blocks
- 10 guests
- 5 MB file uploads
- 7-day page history
- API access
- Unlimited guests
- Unlimited file uploads
- 30-day page history
- Custom domains
- Notion AI add-on
- Everything in Plus
- 90-day page history
- Private teamspaces
- Bulk PDF export
- Advanced analytics
- Everything in Business
- Unlimited history
- Advanced security
- SSO
- Audit log
- Dedicated manager
Benchmark note: Notion has 30M+ users globally (2025). G2 rates it 4.7/5 across 24,000+ reviews. Notion AI available as add-on ($8/mo per member).
Pricing disclaimer: Prices shown are indicative and may change. Always verify current pricing on the vendor's official site before purchasing.Last verified: April 2026.
View current pricingKey Features
Integrations
Who Is It Best For?
Migration Friction Score: 5/10
Moderate friction — plan for a transition period if you decide to switch.
Quick Facts
Notion is a top-tier choice in the saas tools category. Our data consistently places it among the best options available.
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